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What Happens When Planning a Large Event? 

10/5/2015

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Happy October Mustangs! Can you believe that we are already on the seventh week of school? It seems that time is just flying by these days. October is packed full of awesome events for you guys! My personal favorite event of the semester is Carnival! This year at our Fall Carnival you can enjoy freshly made funnel cakes, a giant moon bounce, and a petting zoo featuring bunnies, lambs, alpacas, tortoises, mini horses, and more! We also have brought back fan favorites like tie-dye and the two-story rock-wall. On top of that, there will be a DJ and clubs will run fun activities throughout the day!

Let us tell you what the average student doesn’t know about planning a large scale event such as Carnival.

The first thing we do is come up with a budget that fits the needs of this event. Once this budget is established it is our job to find agencies who can meet our budget and give us the most cost effective value. Once these agencies are identified, they will send us a contract that we will review, edit, and send back. Inside these contracts are the agency’s needs. It is our job to sort through their needs and notify the correct department in the university. Often times, we will contact conference services with needs for tables and chairs, Sodexo for any need requiring food or drink, and facilities for any need regarding electricity and water.

Once all of the different departments have been contacted our next step is to organize volunteers that are willing to donate their whole day to help us run a successful event.  Because our Mappies are so self-less this is often the easiest part of our job! Often time we have so many volunteers we have to turn some away! After we have a list of volunteers, we have to begin the advertising campaign!
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The advertising campaign involves creating a staircase decoration for the event, putting handbills all over campus, and posting on social media and our website: www.mapatsu.com! Sometimes we have active advertisements where we want you, the students, to participate in an activity or game like guessing songs for Patio Jams or coloring posters for Pinterest Party. Keep an eye out for our Carnival active advertisement this week!

On Friday, I hope you all will be able to join us and see the final step up this fun-filled event!

See you there!
Jessica Bossalina
MAP President 
                                                                                                        

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  • Home
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  • Photos - Spring 2020
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    • Spring 2019 >
      • Spring 2018
      • Fall 2017 >
        • Fall Semester 2016
        • Spring Semester 2016
        • Fall Semester 2015
  • Meet The Board
  • 2019 Executive Board
    • Fall 2019 Executive Board >
      • 2018-2019 Executive Board
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      • 2016-2017 Executive Board
      • 2015-2016 Executive Board
  • Blog
  • Membership
    • Get Updates
    • Event MVP
    • Socials!
  • Contact
    • Event Ideas?
    • Give Us Feedback
  • Fall 2020
  • Flyers For Events