Let us tell you what the average student doesn’t know about planning a large scale event such as Carnival.
The first thing we do is come up with a budget that fits the needs of this event. Once this budget is established it is our job to find agencies who can meet our budget and give us the most cost effective value. Once these agencies are identified, they will send us a contract that we will review, edit, and send back. Inside these contracts are the agency’s needs. It is our job to sort through their needs and notify the correct department in the university. Often times, we will contact conference services with needs for tables and chairs, Sodexo for any need requiring food or drink, and facilities for any need regarding electricity and water.
Once all of the different departments have been contacted our next step is to organize volunteers that are willing to donate their whole day to help us run a successful event. Because our Mappies are so self-less this is often the easiest part of our job! Often time we have so many volunteers we have to turn some away! After we have a list of volunteers, we have to begin the advertising campaign!
The advertising campaign involves creating a staircase decoration for the event, putting handbills all over campus, and posting on social media and our website: www.mapatsu.com! Sometimes we have active advertisements where we want you, the students, to participate in an activity or game like guessing songs for Patio Jams or coloring posters for Pinterest Party. Keep an eye out for our Carnival active advertisement this week!
On Friday, I hope you all will be able to join us and see the final step up this fun-filled event!
See you there!